Other (indicate in message) Submitted: January 30, 2019 | Updated: February 4, 2019

Closed Session Meetings Request

When notifying Shelby County R-IV school board in writing for closed session minutes, how long do they have to honor the request? Ten working days or ten days?

Status: Completed

Activity:

  • February 4, 2019 3:14 pm

    2 weeks ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Tim Maddex <tmaddex@cardinals.k12.mo.us>
    date: Feb 4, 2019, 3:14 PM
    subject: Re: Records Request: Closed Session Meetings Request

     

    Tim,

     

    Thank you for your help with this request! We’ve marked it as complete on our site.

     

    Have a good afternoon,
    Sunshine Request


    Status: Completed
  • February 1, 2019 4:38 pm

    3 weeks ago

    from: Tim Maddex <tmaddex@cardinals.k12.mo.us>
    to: Sunshine Request <records@sunshinerequest.com>
    date: Feb 1, 2019, 4:38 PM
    subject: Re: Records Request: Closed Session Meetings Request

     

    We post our minutes to that website.

     

    Missouri Consultants for Education Policy adopted by the Board of Education outline the policy and procedures for the district.

     

    Policy 1450 outlines records request. http://www.moconed.com/regulation.php?action=ind&polID=34&catID=2


    Status: Clarification Provided
  • February 1, 2019 4:32 pm

    3 weeks ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Tim Maddex <tmaddex@cardinals.k12.mo.us>
    date: Feb 1, 2019, 4:32 PM
    subject: Re: Records Request: Closed Session Meetings Request

     

    Hi Tim,

     

    Thank you for your reply!

     

    For the users on our site, I’d like to clarify that I believe the link to regular minutes you’re referencing is: https://sites.google.com/a/cardinals.k12.mo.us/cardinals/home/school-district/board-minutes.

     

    Just to clarify – You’re saying that the School Board has 72 hrs. to post the regular meeting minutes. And, that they have 3 business days to fulfill or respond to any public records requests (In this case, it would be a request for the Closed Session minutes of the School Board, if one was made). Is that correct?

     

    Is there any documented protocol or policies related to The School Board and public records requests, that you can please link us to?

     

    Also, just to tell you a bit about who we are – Our website is called “Sunshine Request” www.sunshinerequest.com. We built a site that makes it easier to make public records requests by allowing our users to anonymously fill out a simple form, and we send, and post the results of any requests on our site on the sender’s behalf. This allows citizens to learn more about our local government, while saving staff from having to fulfill duplicate requests.

     

    Please let me know if you have any questions.

     

    Thank you for your time.

     

    Have a good evening!
    Sunshine Request


    Status: Clarification Requested
  • February 1, 2019 2:03 pm

    3 weeks ago

    from: Tim Maddex <tmaddex@cardinals.k12.mo.us>
    to: Sunshine Request <records@sunshinerequest.com>
    date: Feb 1, 2019, 2:03 PM
    subject: Re: Records Request: Closed Session Meetings Request

     

    We post minutes on school website and email to media outlets board minutes within 72 hours of the board meeting.

     

    We return sunshine request as soon as possible. We have 3 business days from the time we received the request or we must explain why we didn’t give a response in that time period.


    Status: Response Received from Government
  • February 1, 2019 12:16 pm

    3 weeks ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Tim Maddex <tmaddex@cardinals.k12.mo.us>
    date: Feb 1, 2019, 12:16 PM
    subject: Re: Records Request: Closed Session Meetings Request

     

    Hi Tim,

     

    Thank you for your reply!

     

    FYI, we received a bounce back error from one of the email addresses we also sent this request to (bburns@cardinals.k12.mo.us).

     

    To restate, the request was:

     

    Subject: Closed Session Meetings Request
    Message: “When notifying Shelby County R-IV school board in writing for closed session minutes, how long do they have to honor the request? Ten working days or ten days?”

     

    We do not have additional information about the request, only what was sent in to our site. However, we will try our best here to clarify and interpret on the sender’s behalf what they might be requesting. Let’s reinterpret the request to say:

     

    Message: “Please tell me what is the policy or any protocol for requesting and receiving the Closed Session Minutes of the Shelby County R-IV School Board and their meetings. I’d also like to know whether there is any policy, protocol, or documentation regarding how long the Board has to fulfill requests once they have been sent. Specifically, how long do they have to fulfill the request? Is it ten working days, or ten days total? If there is any documentation or links to any of this information available anywhere, please also provide me with that info.”

     

    Thank your your your help,
    Have a great afternoon!

     

    Sunshine Request

    Editor’s note: If the sender still wishes to clarify any part of the request, please do so by filling out a new request form on our site and also indicate in the subject line that it is called “Clarification – Shelby County R-IV school board closed session minutes”. Thank you!


    Status: Clarification Provided
  • January 31, 2019 2:33 pm

    3 weeks ago

    from: Tim Maddex <tmaddex@cardinals.k12.mo.us>
    to: Sunshine Request <records@sunshinerequest.com>
    date: Jan 31, 2019, 2:33 PM
    subject: Re: Records Request: Closed Session Meetings Request

    I am not sure what records you are requesting.

     

    Tim

    Status: Clarification Requested
  • January 31, 2019 1:52 pm

    3 weeks ago

    from: Mail Delivery Subsystem <mailer-daemon@googlemail.com>
    date: Jan 31, 2019, 1:52 PM
    subject: Delivery Status Notification (Failure)

     

    Address not found
    Your message wasn’t delivered to bburns@cardinals.k12.mo.us because the address couldn’t be found, or is unable to receive mail.


    Status: Sent to Government
  • January 31, 2019 1:52 pm

    3 weeks ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: tmaddex@cardinals.k12.mo.us
    cc: bburns@cardinals.k12.mo.us,
    rahern@cardinals.k12.mo.us
    date: Jan 31, 2019, 1:52 PM
    subject: Records Request: Closed Session Meetings Request

     

    Good Afternoon Shelby County R-IV School District,

     

    I work for a website called Sunshine Request www.sunshinerequest.com. We built a site that makes it easier to make public records requests by filling out a simple form, and the results of any requests are posted on our site. This allows citizens to learn more about our local government, while saving staff from having to fulfill duplicate requests. If you have any questions about the project, please let me know, and I’ll be happy to answer.

     

    We recently received a request for information that may be available in your office. If there’s another party that we should be contacting about this request then please let us know!

     

    Here are the details sent by the requester:

     

    Subject: Closed Session Meetings Request

     

    Message:

     

    “When notifying Shelby County R-IV school board in writing for closed session minutes, how long do they have to honor the request? Ten working days or ten days?”

     

    Thank you for your help.
    Have a great day!

     

    Sunshine Request


    Status: Sent to Government
  • January 30, 2019 12:14 pm

    3 weeks ago

    Submitted to Sunshine Request
    Status: Pending