City of Asheville July 14, 2017 (1 year ago)

Comprehensive Plan Process 2016-2017

Hello,

I would like make several related public records requests regarding the current Comprehensive Plan process. Please feel free to combine them or handle them separately, as convenient. They're ordered below from easiest to most complex:

(1) For the minutes of all meetings of the Comprehensive Plan Advisory Committee since its inception last summer.

(2) In January of 2017, members of the Comprehensive Plan Advisory Committee were asked to fill out an Excel spreadsheet with their comments on the Draft Outline and Key Principles. The spreadsheet had a column to be left blank for contractors' later responses. Please include all of these comment sheets received, whether from committee members or others, as well as the contractors' responses.

(3) For any minutes or notes resulting from the meeting(s) of the equity stakeholders focus group, any informational material given to members of that focus group prior to or at the meeting(s); and the names of all focus group members.

(4) For the minutes or notes of all formal meetings between City staff and the contracting team regarding this comprehensive plan. I recognize that there may have been plenty of small informal meetings for which no official notes were taken; this request refers to substantive, sit-down, preplanned meetings with at least three people present and an agenda set ahead of time.

(5) For any other memos, graphics, or other material created by the City or the contractors concerning the purpose of the equity focus group, its demographics, or how its feedback would be incorporated into the plan; any public advertising or notice that was given for the focus group meetings; and any correspondence between City staff, the contractors, or members of the public regarding how and whether the focus group should be advertised and who should be invited to participate.

Thank you for your time in attending to this!

Status: Completed

Activity:

  • July 25, 2017 12:32 pm

    1 year ago

    7/25/17 – 12:30pm

    Hi Ben,My mistake, I apologize!

    I realize now that you intended for the meeting minutes to be “Part 1” of the request, and Parts 2 – 5, were the subsequent pieces of the person’s request.
    I have all documents in hand.
    Thank you!
    -Sunshine

    7/25/17 – 12:27pm

    Hi Ben,

    Thank you so much for your help.
    – Sunshine

    7/24/17

    I’ve updated the drive folder to contain Part 1.

    Ben Fulmer


    Status: Completed
  • July 21, 2017 6:46 pm

    1 year ago

    Hi Ben,

    Thank you for sending!
    I do not see “Part 1” included in the pdfs. Can you please send?
    Have a great weekend!
    – Sunshine Request

    Status: Follow up
  • July 21, 2017 11:13 am

    1 year ago

    Good Morning, https://drive.google.com/drive/folders/0B1cEwlT8bz9pQklnUGFWY3BkSk0?usp=sharing

    At the link you will find the documents related to the criteria below. Please note, that for part 2 we do not have all of the comments.

    https://drive.google.com/drive/folders/0B1cEwlT8bz9pQklnUGFWY3BkSk0?usp=sharing

    Thanks,

    Ben Fulmer


    Status: Response Received from Government
  • July 18, 2017 1:25 pm

    1 year ago

    2:29pm

    Thank you for your help Ben.

    We appreciate it!
    – Sunshine

    1:25 pm

    Good Afternoon,

    This request will take some time to complete. However, I will be providing what we can when we complete a part of the request. Attached is the response to part 1 of the request.

    Thanks,

    Ben Fulmer

    Editor’s Note: See 5 Documents at top left. 


    Status: Response Received from Government
  • July 17, 2017 9:39 am

    1 year ago

    2:56pm

    Understood.

    Thank you for your help, Ben.
    – Sunshine Request

     

    9:39 am

    Hello,

    I’m emailing to let you know that we have this and the comprehensive plan request. We will get back to you when we have the information requested.

    Thanks,

    Ben Fulmer

    Editors note: Been is referring to also having received a request from Sunshine, located at https://www.sunshinerequest.com/records_request/panhandling-solicitation-calls-service-citations/


    Status: Government Processing Request
  • July 14, 2017 11:33 am

    1 year ago

    Hi City of Asheville,

    We have received another records request submitted through SunshineRequest.com!

    The requestor has clarified that this request includes the time period of July 1, 2016 – July 13, 2017.

    Subject: Comprehensive Plan Process 2016-2017

    Message: “Hello, I would like make several related public records requests regarding the current Comprehensive Plan process. Please feel free to combine them or handle them separately, as convenient. They’re ordered below from easiest to most complex:

    (1) For the minutes of all meetings of the Comprehensive Plan Advisory Committee since its inception last summer.

    (2) In January of 2017, members of the Comprehensive Plan Advisory Committee were asked to fill out an Excel spreadsheet with their comments on the Draft Outline and Key Principles. The spreadsheet had a column to be left blank for contractors’ later responses. Please include all of these comment sheets received, whether from committee members or others, as well as the contractors’ responses.

    (3) For any minutes or notes resulting from the meeting(s) of the equity stakeholders focus group, any informational material given to members of that focus group prior to or at the meeting(s); and the names of all focus group members.

    (4) For the minutes or notes of all formal meetings between City staff and the contracting team regarding this comprehensive plan. I recognize that there may have been plenty of small informal meetings for which no official notes were taken; this request refers to substantive, sit-down, preplanned meetings with at least three people present and an agenda set ahead of time. 

    (5) For any other memos, graphics, or other material created by the City or the contractors concerning the purpose of the equity focus group, its demographics, or how its feedback would be incorporated into the plan; any public advertising or notice that was given for the focus group meetings; and any correspondence between City staff, the contractors, or members of the public regarding how and whether the focus group should be advertised and who should be invited to participate. 

    Thank you for your time in attending to this!”

    Thank you for your help. Have a Sunny day!

    -Sunshine Request


    Status: Sent to Government