Other (indicate in message) April 25, 2018 (1 month ago)

[See Editor’s Note] E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

Hello Transylvania County and City of Brevard,

I am requesting all emails (pertaining to Sylvan Valley II fire district) between County Manager Jamie Laughter, Assistant County Manager David McNeill, and Communications Director Kevin Shook, as well as all emails between City Manager Jim Fatland, Brevard Fire Department Chief Craig Budzinski, and the Fire Chiefs or designee/board member of North Transylvania FD and Little River FD

This request should include the period of time from 01/01/2016 - 01/01/2018

Thank You

** Editor’s Note: A very similar request for nearly the same information covering the date range 09/01/2014 – 11/30/2015 has been Completed via www.sunshinerequest.com, and can be found at http://sunshinerequest.com/records_request/email-text-transylvania-county-nc/.

Status: Follow up

Activity:

  • May 25, 2018 3:21 pm

    12 hours ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Michael Pratt <Michael.Pratt@cityofbrevard.com>
    cc: Trisha Hogan <trisha.hogan@transylvaniacounty.org>,
    Jill Murray <jill.murray@cityofbrevard.com>,
    Jimmy Harris <Jimmy.Harris@cityofbrevard.com>,
    Jim Fatland <jim.fatland@cityofbrevard.com>
    date: Fri, May 25, 2018 at 3:21 PM
    subject: Re: FW: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Thanks Trisha! We will review that document early next week. Thank you for your help!

     

    Michael and City of Brevard,

     

    Thank you for your clarification about the FOIA requests. Can you please cite where in the public records law where a name is required? We’re not making a FOIA request, we are making a request under NC Public records law NCGS 132. Under NCGS 132 there is no provision that requires an individual to provide a name or address with a public records request. That being said, if it will help speed along the request we are happy to give a name and address––you can consider that this request is on behalf of Patrick Conant, who is the director of Sunshine Request. His address is PO Box 17391, Asheville NC, 28816. Please confirm that you will now process this request.

     

    Thank you for your help!
    Have a great day.

     

    Sunshine Request


    Status: Follow up
  • May 25, 2018 12:13 pm

    15 hours ago

    from: Trisha Hogan <trisha.hogan@transylvaniacounty.org>
    to: Sunshine Request <records@sunshinerequest.com>
    date: Fri, May 25, 2018 at 12:13 PM
    subject: FW: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Good afternoon,

     

    Attached is a scanned pdf document of emails pertaining to Sylvan Valley II fire district between County Manager Jaime Laughter, Assistant County Manager David McNeill and Communications Director Kevin Shook for the time period 1/1/2016-1/1/2018, as requested. We believe this document satisfies the public records request.

     

    Thank you for your patience as we had to first prioritize developing and submitting a balanced budget to the Board of Commissioners in order to meet the statutory deadline of June 1 prior to fulfilling this request.

     

    Trisha Hogan, CMC, NCCCC

    Clerk to the Board

    Transylvania County Administration

    101 South Broad Street

    Brevard, NC 28712

    (828) 884-3100 X103 Office

    (828) 884-3119 Fax

    Trisha.hogan@transylvaniacounty.org OR

    trisha.hogan@tconc.org

    www.transylvaniacounty.org

     

    **Editor’s Note: Please see “Public-Records-Request-SV2-Substation-correspondence-1.1.16-1.1.18.pdf” at top left in “documents”.


    Status: Response Received from Government
  • May 23, 2018 3:21 pm

    2 days ago

    from: Trisha Hogan <trisha.hogan@transylvaniacounty.org> to: Sunshine Request <records@sunshinerequest.com>
    cc: “jill.murray@cityofbrevard.com” <jill.murray@cityofbrevard.com>,
    Jim Fatland <jim.fatland@cityofbrevard.com>,
    Jimmy Harris <Jimmy.Harris@cityofbrevard.com>,
    Michael Pratt <Michael.Pratt@cityofbrevard.com>
    date: Wed, May 23, 2018 at 3:21 PM
    subject: RE: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Good afternoon,

     

    As Clerk to the Board for Transylvania County only, I cannot speak on behalf of the City of Brevard. On May 7, I responded with the following and we intend to do our best to respond by the end of the week :

     

    Good afternoon,

     

    My understanding is that IT has completed the key word search of electronic documents. Next steps will be for staff to sort the documents to ensure satisfaction of the records request. I must inform you that by NC law the County Manager must present the Board of Commissioners with a budget for the coming fiscal year by June 1 and she is working on preparing for that right now. The budget will be presented to the Board on May 21. Budget preparation is the current priority. I expect to have a response the week of May 21 once the budget has been presented to the Board.

     

    Thank you,

     

    Trisha Hogan
    Clerk to the Board
    Transylvania County

     

    From: Sunshine Request [mailto:records@sunshinerequest.com]
    Sent: Wednesday, May 23, 2018 2:17 PM
    To: Trisha Hogan
    Cc: jill.murray@cityofbrevard.com; Jim Fatland; Jimmy Harris; Michael Pratt


    Status: Government Processing Request
  • May 23, 2018 2:47 pm

    2 days ago

    from: Michael Pratt <Michael.Pratt@cityofbrevard.com>
    to: Sunshine Request <records@sunshinerequest.com>,
    Trisha Hogan <trisha.hogan@transylvaniacounty.org> cc: Jill Murray <Jill.Murray@cityofbrevard.com>,
    Jim Fatland <jim.fatland@cityofbrevard.com>,
    Jimmy Harris <Jimmy.Harris@cityofbrevard.com>
    date: Wed, May 23, 2018 at 2:47 PM
    subject: RE: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Dear Sunshinerequest.com:

     

    I am the City Attorney for Brevard, not the County Attorney. I do not speak for Transylvania County. Jill Murray is a City employee, but Trisha Hogan is a County employee.

     

    On my legal advice, the City will follow the instructions I outlined to you in my email of May 7. The advice of Counsel is consistent with federal and state law and no other or separate written policy is required.

     

    Michael K. Pratt
    City Attorney – Brevard, NC
    RAMSEY & PRATT, P.A.
    Attorneys at Law
    35 North Gaston Street
    Brevard, NC 28712
    Phone: 828-884-4113
    Fax: 828-885-2494

     

    **Editor’s Note: Referenced email from Michael Pratt on May 7th is as follows:

     

    From: Michael Pratt <Michael.Pratt@cityofbrevard.com>
    To: “records@sunshinerequest.com” <records@sunshinerequest.com>
    CC: Jill Murray <Jill.Murray@cityofbrevard.com>, Jim Fatland <jim.fatland@cityofbrevard.com>, Jimmy Harris <Jimmy.Harris@cityofbrevard.com>
    Date: Mon, May 7, 2018 at 11:54 AM
    Subject: Anonymous FOIA requests

     

    Dear Sunshinerequest.com:

     

    As City Attorney for the City of Brevard, I am letting you know that the City does not respond to anonymous FOIA requests. When you submit an FOIA request on behalf of a third party, we require the requesting individual party’s name, address and proof that he or she has executed the request and designated your organization to make the request on his or her behalf. If there is a cost for the copies, we will let you know that before responding to the request, and your organization or the requesting party must agree to pay that cost.

     

    Thank you for giving this matter your attention.

    Michael K. Pratt
    City Attorney – Brevard, NC


    from: Sunshine Request <records@sunshinerequest.com>
    to: Michael Pratt <Michael.Pratt@cityofbrevard.com>
    cc: Jill Murray <Jill.Murray@cityofbrevard.com>,
    Jim Fatland <jim.fatland@cityofbrevard.com>,
    Jimmy Harris <Jimmy.Harris@cityofbrevard.com>
    date: Mon, May 7, 2018 at 2:04 PM
    subject: Re: Anonymous FOIA requests

     

    Hi Michael,

     

    Thank you for your email.

     

    We have a few open requests related to Brevard, and Transylvania County. Can you please clarify which specific Sunshine request or email Subject that your message is in reply to?

     

    I’d also like to ask if you can please provide a copy or link to the City’s FOIA request policy you’re referring to.

     

    Thank you for your help!

    Sunshine Request


    from: Sunshine Request <records@sunshinerequest.com>
    to: Michael Pratt <Michael.Pratt@cityofbrevard.com>
    cc: Jill Murray <Jill.Murray@cityofbrevard.com>,
    Jim Fatland <jim.fatland@cityofbrevard.com>,
    Jimmy Harris <Jimmy.Harris@cityofbrevard.com>
    date: Tue, May 8, 2018 at 4:07 PM
    subject: Re: Anonymous FOIA requests

     

    Hi Michael,

     

    I just wanted to check in again about your last email in regard to anonymous FOIA requests. Can you please let me know which request(s) you’re referring to and where there is a city policy available like the one you’ve described?

     

    Thanks so much!


    Status: Response Received from Government
  • May 23, 2018 2:16 pm

    2 days ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Trisha Hogan <trisha.hogan@transylvaniacounty.org> cc: “jill.murray@cityofbrevard.com” <jill.murray@cityofbrevard.com>,
    Jim Fatland <jim.fatland@cityofbrevard.com>,
    Jimmy Harris <Jimmy.Harris@cityofbrevard.com>,
    Michael Pratt <Michael.Pratt@cityofbrevard.com>
    date: Wed, May 23, 2018 at 2:16 PM
    subject: Re: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Hi Trisha and Jill,

     

    In the interest of getting this request resolved in a timely manner, we’d like to follow up again and also check whether you can provide any clarification to the email we received from Brevard City Attorney Michael Pratt. On May 7th we received an email from him related to FOIA policy (see message below). We followed up twice since then on May 7th and May 8th but have yet to hear back. We have a few open requests related to Brevard and Transylvania County. Can Michael or someone else please clarify which specific Sunshine Request or email subject that his message is in reply to. We’d also like to ask that you please provide a copy or link to the city’s FOIA policy as described by Michael.

     

    “From: Michael Pratt <Michael.Pratt@cityofbrevard.com>
    To: “records@sunshinerequest.com” <records@sunshinerequest.com>
    CC: Jill Murray <Jill.Murray@cityofbrevard.com>, Jim Fatland <jim.fatland@cityofbrevard.com>, Jimmy Harris <Jimmy.Harris@cityofbrevard.com>
    Date: Mon, May 7, 2018 at 11:54 AM subject: Anonymous FOIA requests

     

    Dear Sunshinerequest.com:

     

    As City Attorney for the City of Brevard, I am letting you know that the City does not respond to anonymous FOIA requests. When you submit an FOIA request on behalf of a third party, we require the requesting individual party’s name, address and proof that he or she has executed the request and designated your organization to make the request on his or her behalf. If there is a cost for the copies, we will let you know that before responding to the request, and your organization or the requesting party must agree to pay that cost.

     

    Thank you for giving this matter your attention.

     

    Michael K. Pratt
    City Attorney – Brevard, NC”

     

    Thank you so much for your assistance with the request!
 Have a great afternoon.

     

    Sunshine Request


    Status: Follow up
  • May 3, 2018 11:54 am

    3 weeks ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Trisha Hogan <trisha.hogan@transylvaniacounty.org> cc: “jill.murray@cityofbrevard.com” <jill.murray@cityofbrevard.com>
    date: Thu, May 3, 2018 at 11:54 AM
    subject: Re: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Hi Trisha,

     

    Just wanted to follow up on this request!

     

    Thank you!

     

    Sunshine Request


    Status: Follow up
  • April 25, 2018 11:53 am

    1 month ago

    from: Trisha Hogan <trisha.hogan@transylvaniacounty.org>
    to: Sunshine Request <records@sunshinerequest.com>
    cc: “jill.murray@cityofbrevard.com” <jill.murray@cityofbrevard.com>
    date: Wed, Apr 25, 2018 at 12:30 PM

     

    Thank you! And you as well.

     

    Trisha Hogan, CMC, NCCCC
    Clerk to the Board
    Transylvania County Administration

     

    from: Sunshine Request <records@sunshinerequest.com>
    to: Trisha Hogan <trisha.hogan@transylvaniacounty.org>
    cc: “jill.murray@cityofbrevard.com” <jill.murray@cityofbrevard.com>
    date: Wed, Apr 25, 2018 at 12:27 PM

     

    Thank Trisha!

     

    We understand that it does take some time to collect the information – We appreciate your responsiveness and assistance with the requests.

     

    Have a great afternoon!

     

    Sunshine Request

     

    from: Trisha Hogan <trisha.hogan@transylvaniacounty.org> to: Sunshine Request <records@sunshinerequest.com>
    cc: “jill.murray@cityofbrevard.com” <jill.murray@cityofbrevard.com>
    date: Wed, Apr 25, 2018 at 11:53 AM
    subject: RE: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Thank you. As with the first request, I will forward to the appropriate staff and we will follow the same process as before. Thanks in advance for your patience as it takes time to collect and sort records needed to satisfy the request.

     

    Thank you again,

     

    Trisha Hogan, CMC, NCCCC
    Clerk to the Board
    Transylvania County Administration

    from: Jill Murray <Jill.Murray@cityofbrevard.com> via mail3.adnsolutions.com
    to: Sunshine Request <records@sunshinerequest.com>
    date: Wed, Apr 25, 2018 at 11:47 AM
    subject: Automatic reply: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    I will be out of the office for training from Tuesday, April 24th through Friday, April 27th and will return to work on Monday, April 30th. I will respond to your messages as promptly as possible upon my return.

     

    Thank you,

     

    Jill Murray, City Clerk


    Status: Government Processing Request
  • April 25, 2018 11:47 am

    1 month ago

    from: Sunshine Request <records@sunshinerequest.com>
    to: Trisha Hogan <trisha.hogan@transylvaniacounty.org>
    cc: jill.murray@cityofbrevard.com
    date: Wed, Apr 25, 2018 at 11:47 AM

     

    Good Afternoon Transylvania County and Good Afternoon City of Brevard,

     

    You recently helped us complete a request sent in via www.sunshinerequest.com for “Email / Text Transylvania County NC, 09/01/2014 thru 11/30/2015”. The results of that request can be seen at http://sunshinerequest.com/records_request/email-text-transylvania-county-nc/

     

    We just received another request for very similar information that may be available in your office(s). The difference with this request is that it includes a different date range (01/01/2016 – 01/01/2018) and a couple less Fire Chief/Designees.

     

    Here are the details sent by the requester:

     

    Subject: E-Mails Transylvania County NC 01/01/2016 – 01/01/2018

     

    Message: “Hello Transylvania County and City of Brevard,

     

    I am requesting all emails (pertaining to Sylvan Valley II fire district) between County Manager Jamie Laughter, Assistant County Manager David McNeill, and Communications Director Kevin Shook, as well as all emails between City Manager Jim Fatland, Brevard Fire Department Chief Craig Budzinski, and the Fire Chiefs or designee/board member of North Transylvania FD and Little River FD

     

    This request should include the period of time from 01/01/2016 – 01/01/2018

     

    Thank You”

     

    Thank you for your help.
    Have a great day!

     

    Sunshine Request


    Status: Sent to Government