Other (indicate in message) Submitted: March 22, 2019 | Updated: April 4, 2019

Public records request – Transylvania County, NC travel expenditures

Hello. We would like to make a public records request for itemized travel expenditures by the Transylvania County, NC Board of Commissioners Chairman and all other commissioners. The time period requested is 2006 through 2018. Additionally, we would like the same data for the current year.

We would appreciate the data being provided in .csv format with individual clearly identified for each travel expenditure, reason for travel, dollar amount for each transaction and vendor the payment was made to.

Also, please include a break down of any per diem paid to Chairman of BOC and Commissioners. Thanks in advance for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

03/22/19 Editor’s Note to Sender: We have received several requests for this same information related to different counties in NC. In most cases the sender has indicated in the request message that the time frame should include “2006 through 2018” and that, “Additionally, we would like the same data for the current year.”

However, in the dates admin section of the request form they’ve also indicated the timeframe should be “July 1, 2005 – January 31, 2019.”  In those cases, that admin. date range is what we will be requesting for the particular government entity, as is the case with the above request for Transylvania County, NC.

Status: Completed

Activity:

  • April 4, 2019 4:53 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Jonathan Griffin <[email protected]>
    date: Apr 4, 2019, 4:53 PM
    subject: Re: Records Request: Public records request – Transylvania County, NC travel expenditures

     

    Jonathan,

     

    Thank you for your help with this request. We’ve marked it as complete on our site!

     

    We appreciate your assistance,
    Sunshine Request


    Status: Completed
  • April 4, 2019 11:06 am

    5 months ago

    from: Jonathan Griffin <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: Trisha Hogan <[email protected]>,
    Jaime Laughter <[email protected]>
    date: Apr 4, 2019, 11:06 AM
    subject: RE: Records Request: Public records request – Transylvania County, NC travel expenditures

     

    Hello Sunshine Request,

     

    Please see the attached PDF file for all records responsive to this request covering itemized travel expenditures by our elected officials from July 2015 through January 2019 (FY2016 through FY2019).

     

    For the purposes of your request, I would also offer the additional clarification that during the time period subject to this records request, Mike Hawkins and Larry Chapman both served as Chairman of the Transylvania County Board of County Commissioners.

     

    Please let me know if you have any additional questions.

     

    Jonathan Griffin

     

    **Editor’s Note: Please see aforementioned file “Commissioner Travel Vouchers July 1 2015 to Present.pdf” at top left in documents


    Status: Response Received from Government
  • March 27, 2019 5:32 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Jonathan Griffin <[email protected]>
    cc: Trisha Hogan <[email protected]>,
    Jaime Laughter <[email protected]>
    date: Mar 29, 2019, 1:08 PM

     

    Hi Jonathan,

     

    We really appreciate your assistance with the request!

     

    Thank you for your time.
    Have a great weekend!

     

    Sunshine Request


    from: Jonathan Griffin <[email protected]>
    to: Trisha Hogan <[email protected]>,
    Sunshine Request <[email protected]>
    cc: Jaime Laughter <[email protected]>
    date: Mar 27, 2019, 5:32 PM
    subject: RE: Records Request: Public records request – Transylvania County, NC travel expenditures

     

    Hi Sunshine Request!

     

    Documents related to travel are to be kept in office for only three years and then destroyed under record retention regulations made by the NC Department of Natural and Cultural Resources. Unfortunately we will not be able to provide any documents responsive to “itemized travel expenditures” for anyone affiliated with Transylvania County prior to July 1, 2015 (Fiscal Year 2016).

     

    Our accounting software is not sophisticated enough that I can have it produce a csv that is responsive to this request. We will have to scan the paper forms (called Travel Expense Vouchers in our organization) into PDFs and give you those. These vouchers will contain the information responsive to this specific request.

     

    I’ll be in touch soon!

     

    Jonathan Griffin


    Status: Government Processing Request
  • March 27, 2019 5:09 pm

    5 months ago

    from: Trisha Hogan <[email protected]> to: Sunshine Request <[email protected]>
    cc: Jonathan Griffin <[email protected]>
    date: Mar 27, 2019, 5:09 PM
    subject: RE: Records Request: Public records request – Transylvania County, NC travel expenditures

     

    Good afternoon,

     

    Transylvania County is happy to provide you with the requested records. Please note the County adheres to the Records Retention and Disposition Schedule per the NC Department of Natural and Cultural Resources, Government Records Section. It is possible we might not have records going back to the year requested, but we will provide what we have on file. Transylvania County just implemented a per diem policy this year, so any reimbursements to Commissioners would’ve been per receipt amount. Again, we will provide records that we have on file.

     

    I have forwarded the request to Finance Director Jonathan Griffin and copied him on this reply.

     

    I will be out of town beginning tomorrow through April 3. Mr. Griffin will more than likely respond directly to the request and I will follow up on my return.

     

    Thank you,

     

    Trisha Hogan, CMC, NCCCC
    Clerk to the Board
    Transylvania County Administration
    101 South Broad Street
    Brevard, NC 28712
    (828) 884-3100 X4 Office
    (828) 884-1936 Direct Office Line
    (828) 884-3119 Fax
    [email protected] OR
    [email protected]
    www.transylvaniacounty.org

     

    Pursuant to North Carolina General Statutes, Chapter 132, email correspondence to and from this address may be considered public record under the North Carolina Public Records Law and may possibly be disclosed to third parties.


    Status: Government Processing Request
  • March 27, 2019 4:35 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    date: Mar 27, 2019, 4:35 PM
    subject: Records Request: Public records request – Transylvania County, NC travel expenditures

     

    Good Afternoon Transylvania County,

     

    We’ve received a new request via www.sunshinerequest.com for information that may be available in your office.

     

    Here are the details of the request:

     

    Subject: Public records request – Transylvania County, NC travel expenditures

     

    Message:
    “Hello. We would like to make a public records request for itemized travel expenditures by the Transylvania County, NC Board of Commissioners Chairman and all other commissioners. The time period requested is 2006 through 2018. Additionally, we would like the same data for the current year.

     

    We would appreciate the data being provided in .csv format with individual clearly identified for each travel expenditure, reason for travel, dollar amount for each transaction and vendor the payment was made to.

     

    Also, please include a break down of any per diem paid to Chairman of BOC and Commissioners. Thanks in advance for your assistance!”

     

    **Editor’s Note: We would like to note that the requester put in a timeframe for this request from July 1st, 2005 to January 31st, 2019.

     

    Thank you for your assistance!
    Have a good evening,
    Sunshine Request


    Status: Sent to Government
  • March 22, 2019 11:13 am

    5 months ago

    Submitted to Sunshine Request
    Status: Pending