Other (indicate in message) Submitted: September 13, 2019 | Updated: September 27, 2019

(September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

Good day.

This is a request for all communications between NCDOT District 14 and the Town of Sylva, NC Government and anyone in their office regarding the r5600 road project from January 01, 2017 - September 13, 2019.


Thank you!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Completed

Activity:

  • September 27, 2019 4:40 pm

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: Paige Dowling <[email protected]>
    date: Sep 27, 2019, 4:40 PM
    subject: Re: Records Request: (September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

     

    Good afternoon Paige,

     

    Thank you for your response. We’ve marked this request as completed on our site, and will note for the sender that they should please reach out to Sylva, NC Government directly if they would like to proceed with fulfillment on their own.

     

    Have a good weekend!
    Sunshine Request


    Status: Completed
  • September 24, 2019 9:10 pm

    4 weeks ago

    from: Paige Dowling <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Sep 24, 2019, 9:10 PM
    subject: RE: Records Request: (September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

     

    To Whom It May Concern,

     

    As I previously mentioned, all of the documents and emails requested are in two 4″ thick 3 ring notebooks and are available for review at Town Hall in accordance with the Public Records Request. The only way that we could put them in a digital format with the technology that we have would be for the Town Clerk to scan every page that is in the 2 notebooks that we have through the copy machine and download onto a thumb drive. This could take several hours to two full day of time to accomplish, and we simply do not have the resources or staff to accommodate personal requests for the convenience of the person requesting the same. Your suggestion that we should be able to put them into a digital format under NC Public Records Laws is not the law, nor is it economically feasible. We are in full compliance with the NC Public Records Laws. Anyone who wants to review the records, and request a paper copy of any such documents, is more than welcome to let us know what documents that they would like a hard copy.

     

    Sincerely,

    Paige R. Dowling

    Town Manager

    Town of Sylva

    83 Allen Street

    Sylva, NC 28779

    (828) 586-2719


    Status: Response Received from Government
  • September 20, 2019 2:54 pm

    1 month ago

    from: Sunshine Request <[email protected]>
    to: Paige Dowling <[email protected]>
    date: Sep 20, 2019, 2:54 PM
    subject: Re: Records Request: (September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

     

    Hi Paige,

     

    Thank you for your reply!

     

    To clarify, we are not asking to receive hard copies – We would like to request that ideally the files can be received digitally in some format (via public Dropbox, Google Drive, PDF, flash drive, etc).

     

    Is it possible your office can please send the public files digitally? Also, would there be a cost associated with sending digital files to us like this?

     

    Re: “the person making the request would be permitted to sit in the town hall and review anything that they want, for which they could take pictures with their cell phone or otherwise flag any documents that they would like a copy”

     

    We will add this information on our site.

     

    Please note that all requests submitted through our website www.sunshinerequest.com are done so anonymously. We are unable to provide additional info about a request, other than to post on our site any updates we receive about a request and its fulfillment.

     

    Additionally, under NC Public Records Law you should be able to provide the documents in the digital format we’re requesting.

     

    If it is not possible to provide the records in a digital format, please let us know and we will mark the request as “Completed”

     

    Thank you for your time.
    Have a great weekend!

     

    Sunshine Request

     

    **Editor’s Note 09/20/19: Sunshine Request cannot commit to covering the cost of records fees. Once we hear back from Sylva, NC Government, if it’s clear there is still going to be an associated fee, and if the sender still wishes to obtain the requested information, please feel free to contact Sylva, NC Gov. directly as described above.


    Status: Clarification Provided
  • September 18, 2019 4:04 pm

    1 month ago

    from: Paige Dowling <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Sep 18, 2019, 8:21 PM
    subject: RE: Records Request: (September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

     

    To Whom It May Concern,

     

    Everything on the NC 107/R-5600 project is in two 4” binders in our office. At $0.10 per copy per page, it will cost $162.50 for us to copy everything included in our files. We would need to paid upfront for this cost before taking on this task. Or, the person making the request would be permitted to sit in the town hall and review anything that they want, for which they could take pictures with their cell phone or otherwise flag any documents that they would like a copy, and we would then make a copy of everything that they have flagged. We would likewise need to ensure that the person does not take anything into the room with them other than a document scanner or cell phone so that we do not have to worry about the documents being removed or misplaced. Sylva’s Town Hall is open Monday through Friday from 8:00 a.m. until 5:00 p.m.

     

    Thank you,

    Paige R. Dowling

    Town Manager

    Town of Sylva

    83 Allen Street

    Sylva, NC 28779

    (828) 586-2719


    Status: Response Received from Government
  • September 16, 2019 3:41 pm

    1 month ago

    from: Sunshine Request <[email protected]>
    to: Paige Dowling <[email protected]>
    date: Sep 16, 2019, 3:41 PM
    subject: Records Request: (September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

     

    Good afternoon Town of Sylva,

     

    We’ve received a request for information that may be available in your office. If you could please give us a rough estimate of when you think this request will be completed we can plan on following up again around that time.

     

    Here are the details of the request:

     

    Subject: (September 2019) NCDOT District 14 r5600 Communications with Town of Sylva, NC Government

     

    Message:
    “Good day.

     

    This is a request for all communications between NCDOT District 14 and the Town of Sylva, NC Government and anyone in their office regarding the r5600 road project from January 01, 2017 – September 13, 2019.

     

    Thank you!”

     

    Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Thank you!
    Sunshine Request


    Status: Sent to Government
  • September 13, 2019 8:54 am

    1 month ago

    Submitted to Sunshine Request
    Status: Pending