From: | |
Sent: | 2/5/2021 8:35:37 AM |
To: | |
Subject: | |
Attachments: | \image001.png\Moderna and Pfizer - Week of 02-08.xlsx |
I didn’t know if you got this or not. Please take care. Thanks, Rick
From: Gawande, Hattie <Hattie.Gawande@dhhs.nc.gov>
Sent: Thursday, February 4, 2021 9:52 PM
Subject: Fw: Allocation Week of 2/8
FYI – this sheet contains your full allocation for the week of 2/8, not just the baseline. We sent it all at once this week.
From: Moore, Amanda Fuller <amanda.fullermoore@dhhs.nc.gov>
Sent: Thursday, February 4, 2021 9:28 PM
Cc: DHHS_CovidCaseMgrs <DHHS_CovidCaseMgrs@dhhs.nc.gov>; DeVries, Abigail G <Abigail.DeVries@dhhs.nc.gov>; Kinsley, Kody <kody.kinsley@dhhs.nc.gov>; Gawande, Hattie <Hattie.Gawande@dhhs.nc.gov>; Gross, Matt <Matt.Gross@dhhs.nc.gov>; Aifaz Gowani <Aifaz.Gowani@ey.com>; Helton, Caroline <caroline.helton@dhhs.nc.gov>; Davis, Timothy <tim.davis@dhhs.nc.gov>; Erin F Mills <Erin.F.Mills@ey.com>; Holmes, Wendy <wendy.holmes@dhhs.nc.gov>; Jon E Hilton <Jon.E.Hilton@ey.com>; Kimple, Kelly <kelly.kimple@dhhs.nc.gov>; Pat Dessert <Pat.Dessert@ey.com>; Sophia Li <Sophia.Li4@ey.com>; Stepp, Zach <Zach.Stepp-EY@dhhs.nc.gov>
Subject: Allocation Week of 2/8
**THIS EMAIL REQUIRES RESPONSE FROM ALL PROVIDER SITES BY NOON TOMORROW (2/5)** at this https://nc.readyop.com/fs/4d99/bb60.
Attached is the allocation plan for the 2/8-2/15 Vaccine Week WITH equity based increases (139,625) and events (30,750). Baseline and HMP/65+ equity increases are unchanged from last week.
The attached spreadsheet shows:
1. Baseline population allocation and equity increases including
a. Counties with higher numbers of low-income adults 65 and older, counties with higher numbers of historically marginalized populations 65 and older.
b. Counties that received less doses per population in previous weeks
i.Doses per population are detailed on the County Summary tab in columns L and M as the number of people in a county per dose sent to the county for this week (M) and across all weeks (N).
c. New vaccine providers who will provide greater access to rural and underserved communities and those who can vaccinate long-term care facilities not participating in the federal program.
2. Select community vaccination events across the state
All population data for allocations came from the NC State Center for Health Statistics. Within a county, vaccine is divided among providers based on the providers’ declared steady state capacity relative to other providers in the county. Because the overall state allocation is low, providers should keep in mind that baseline allocations are often significantly below a provider’s capacity.
Vaccine events are scored based on the following criteria:
o Equity. Will you increase access in underserved communities and among historically marginalized populations?
o Readiness and Speed. Will you be able to start vaccination when your doses arrive and exhaust all vaccine in a week?
o Partnership. Are you coordinating with multiple community partners – local government, health department, health system, hospital, private organizations, and others?
Actions to be taken:
Please review the attached spreadsheet and stated expectations and complete the survey by noon on 2/5. Failure to complete the survey by the deadline may result in significant delays in vaccine receipt.
1. Providers must complete this survey by noon on Friday 2/5: https://nc.readyop.com/fs/4d99/bb60
a. Accept ALL, NONE or SOME of your proposed 1st dose vaccine allocation
Expectations:
As outlined previously, providers must be ready to follow these expectations when accepting the allocation:
· All first doses must be administered and entered the COVID-19 Vaccine Management System (CVMS) by Monday evening of the following week.
· Providers should fully enter vaccine administrations into CVMS within 24 hours of immunization
o If you are experiencing difficulty entering data into CVMS and need assistance clearing a data backlog, please reach out to your County Emergency Manager to request assistance through WebEOC.
· Vaccine cannot be restricted based on county or state of residency. People should not be required to present identification to verify age or residency.
· Efforts should be made to create access for individuals in the community in addition to serving the provider’s patients-of-record.
· The percentage of vaccine administered to historically marginalized and minority populations should meet or exceed the population estimates of these communities in their county and region. Providers should engage in partnerships, targeted outreach and vaccine events to vaccinate historically marginalized populations and meet this goal.
If providers cannot meet these expectations, NCDHHS will not be able to continue allocating supply to the provider.
Second Doses for Week of 2/8
Second doses for the week of 2/8 are arriving 2/4 or 2/5. These match Pfizer first doses from the week of 1/18/21 and Moderna first doses from the week 1-11-20.
Additional notes:
· We expect 1st doses to arrive each week on Tuesday or Wednesday.
· Second doses will continue to ship at the appropriate time 3-4 weeks later to mirror the first doses sent. Providers do not need to hold second doses out of their baseline allocation.
· Providers who transfer vaccine are also responsible for transferring the corresponding second doses.
· Providers should account for inventory and should not dip into their second doses and administer them as first doses.
· Pfizer vaccine must be shipped in units of 975. Moderna vaccine must be shipped in units of 100.
· For Pfizer vaccine, once product ships, sites will receive a confirmation email from Pfizer and UPS and then a shipment notification email from Pfizer and UPS with tracking details and an estimated time of arrival. If you do not receive the shipment tracking emails and your site has a Vaccine For Children (VFC) program, please contact your VFC program shipping contact to see if they received the emails. The current expectation is that ancillary kits will arrive the same day and dry ice recharges (unless opt out) the next day.
· Providers will receive notices of Moderna vaccine shipment from McKesson directly.
· Both Pfizer and Moderna products may have additional doses in the vial and it is acceptable to use all FULL doses in the vials. Please do not account for additional doses in your inventory in advance.
· Ancillary kits for Pfizer vaccine is being expanded to reflect quantities to support 6 doses per vial, but at this time, sites should NOT proactively increase their inventory of doses.
Thanks-Amanda
Amanda Fuller Moore, PharmD
Pharmacist
Division of Public Health
NC Department of Health and Human Services
Help protect your family and neighbors from COVID-19.
Know the 3 Ws. Wear. Wait. Wash.
#StayStrongNC and get the latest at nc.gov/covid19.
(Cell) 919-270-0820
Amanda.fullermoore@dhhs.nc.gov
5605 Six Forks Rd, Building 3
1916 Mail Service Center
Raleigh, NC 27699-1916
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