From:
French, Rick
Sent: 2/11/2021 5:56:39 PM
To:
Clements, Linda <lclements@alexandercountync.gov>
Subject:

FW: Allocation Plan Week of 2/15

Attachments:\image001.png\Moderna and Pfizer - Week of 02-15 - Draft.xlsx

FYI-Rick

 

From: Gawande, Hattie <Hattie.Gawande@dhhs.nc.gov>
Sent: Thursday, February 11, 2021 4:49 PM
Subject: Fw: Allocation Plan Week of 2/15

 

Allocations for the week of 2/15.

 


From: Moore, Amanda Fuller <amanda.fullermoore@dhhs.nc.gov>
Sent: Thursday, February 11, 2021 4:25 PM
Cc: Gawande, Hattie <Hattie.Gawande@dhhs.nc.gov>; Gross, Matt <Matt.Gross@dhhs.nc.gov>; DHHS_CovidCaseMgrs <DHHS_CovidCaseMgrs@dhhs.nc.gov>; Aifaz Gowani <Aifaz.Gowani@ey.com>; Helton, Caroline <caroline.helton@dhhs.nc.gov>; Davis, Timothy <tim.davis@dhhs.nc.gov>; Erin F Mills <Erin.F.Mills@ey.com>; Holmes, Wendy <wendy.holmes@dhhs.nc.gov>; Jon E Hilton <Jon.E.Hilton@ey.com>; Kimple, Kelly <kelly.kimple@dhhs.nc.gov>; Pat Dessert <Pat.Dessert@ey.com>; Sophia Li <Sophia.Li4@ey.com>; Stepp, Zach <Zach.Stepp-EY@dhhs.nc.gov>
Subject: Allocation Plan Week of 2/15

 

**THIS EMAIL REQUIRES A RESPONSE FROM ALL PROVIDER SITES RECEVING FIRST DOSE ALLOCATIONS BY NOON TOMORROW (2/12)** at https://nc.readyop.com/fs/4d9s/d4e9. 

 

 Failure to complete the survey by the deadline will result in allocated first doses being forfeited and reallocated to another provider. 

   

 

Attached is the allocation plan for the 2/16-2/22 Vaccine Week with equity based increases (136,000) and events (26,875).  Baseline and HMP/65+ equity increases are unchanged from last week except in instances where we have already been in contact with sites.  

 

The attached spreadsheet shows:  

1.                   Baseline population allocation and equity increases including  

a.                   Counties with higher numbers of low-income adults 65 and older, counties with higher numbers of historically marginalized populations 65 and older.  

b.              Counties that received less doses per population in previous weeks based on total population or in some cases population aged 65 and up.  

c.              New vaccine providers who will provide greater access to rural and underserved communities and those who can vaccinate long-term care facilities not participating in the federal program.  

2.              Select community vaccination events across the state  

 

Because the overall state allocation is low, providers should keep in mind that baseline allocations are often significantly below a provider’s capacity.   

 

Vaccine events are scored based on the following criteria:   

o        Equity.  Will you increase access in underserved communities and among historically marginalized populations?  

o        Readiness and Speed.  Will you be able to start vaccination when your doses arrive and exhaust all vaccine in a week?  

o        Partnership.  Are you coordinating with multiple community partners – local government, health department, health system, hospital, private organizations, and others?  

 

Actions to be taken: 

Please review the attached spreadsheet and stated expectations and complete the survey by noon on 2/12 if your site is allocated first doses.   Failure to complete the survey by the deadline will result in doses being forfeited and reallocated to another provider. 

   

1.                   Providers scheduled to receive a first allocation must complete this survey by noon on Friday 2/12: https://nc.readyop.com/fs/4d9s/d4e9 

a.                   Accept ALL, NONE or SOME of your proposed 1st dose vaccine allocation   

b.                   Providers with 0 allocation listed in all columns do not need to complete the survey 

 

Second Doses for Week of 2/15 

Second doses for the week of 2/15 are arriving 2/10-12/21.    These match Pfizer first doses from the week of 1/25/21 and Moderna first doses from the week 1-18-20.   

 

Providers need to ensure they are correctly accounting for first and second doses.  Going forward, the state will not be able to correct errors at the provider level created by confusion of first and second doses.  Second doses come to perfectly match first doses.  You can differentiate first and second doses in 2 ways as orders arrive.  In the CVMS email, you will see a “S” in the middle of the order number to signal SECOND doses.  In the paperwork with the shipment, in the Customer PO field, the last letter will be a “S” on your second doses.  On first dose shipments, a “F” would appear in the mentioned locations.   

 

 

Expectations: 

As outlined previously, providers must be ready to follow these expectations when accepting the allocation:    

·                All first doses must be administered and entered the COVID-19 Vaccine Management System (CVMS) by Monday evening of the following week.    

·                Providers should fully enter vaccine administrations into CVMS within 24 hours of immunization   

o        If you are experiencing difficulty entering data into CVMS and need assistance clearing a data backlog, please reach out to your County Emergency Manager to request assistance through WebEOC.    

·                Vaccine cannot be restricted based on county of residency. People should not be required to present identification to verify age or residency.   

·                Efforts should be made to create access for individuals in the community in addition to serving the provider’s patients-of-record.  

·                The percentage of vaccine administered to historically marginalized and minority populations should meet or exceed the population estimates of these communities in their county and region. Providers should engage in partnerships, targeted outreach and vaccine events to vaccinate historically marginalized populations and meet this goal.   

   

If providers cannot meet these expectations, NCDHHS will not be able to continue allocating supply to the provider.   

    

    

Additional notes:   

·                We expect 1st doses to arrive each week on Tuesday or Wednesday.   

·                Providers do not need to hold second doses out of their baseline allocation.  

·                Providers who transfer vaccine are also responsible for transferring the corresponding second doses.    

·                Providers should account for inventory and should not dip into their second doses and administer them as first doses.     

·                Pfizer vaccine must be shipped in units of 975. Moderna vaccine must be shipped in units of 100.     

·                For Pfizer vaccine, once product ships, sites will receive a confirmation email from Pfizer and UPS and then a shipment notification email from Pfizer and UPS with tracking details and an estimated time of arrival. If you do not receive the shipment tracking emails and your site has a Vaccine For Children (VFC) program, please contact your VFC program shipping contact to see if they received the emails.   The current expectation is that ancillary kits will arrive the same day and dry ice recharges (unless opt out) the next day.     

·                Providers will receive notices of Moderna vaccine shipment from McKesson directly.     

·                Both Pfizer and Moderna products may have additional doses in the vial and it is acceptable to use all FULL doses in the vials. Please do not account for additional doses in your inventory in advance.     

·                Ancillary kits for Pfizer vaccine is being expanded to reflect quantities to support 6 doses per vial, but at this time, sites should NOT proactively increase their inventory of doses.    

 

 

Thanks-Amanda    

 

 

 

Amanda Fuller Moore, PharmD

Pharmacist

Division of Public Health

NC Department of Health and Human Services

 

Help protect your family and neighbors from COVID-19.

Know the 3 Ws. Wear. Wait. Wash.

#StayStrongNC and get the latest at nc.gov/covid19.

 

 

(Cell) 919-270-0820

Amanda.fullermoore@dhhs.nc.gov

 

5605 Six Forks Rd, Building 3

1916 Mail Service Center

Raleigh, NC 27699-1916

 

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