From:
Clements, Linda
Sent: 10/31/2020 10:02:10 AM
To:
Claire. Chase <mchase@martinstarnes.com> Dodson, Michael <mdodson@alexandercountync.gov> Riddle, Trena <triddle@alexandercountync.gov> Whisnant, Leeanne <lwhisnant@alexandercountync.gov>
Cc:
Ko Tang Cha-Moses <kchamoses@martinstarnes.com>
Subject:

RE: Corrective action plan example, Corrective action plan to fill out, findings to reference to

Attachments:\Audit Correction Action Plan 10.30.2020.docx.doc

Here is our corrective action plan. Let me know if you need anything else.

Thank you.

 

“Our attitude toward life is the most important choice we make!”

 

Linda Clements

Assistant Director

Alexander County Department of Social Services

604 7th St. SW

Taylorsville, NC 28681

O: 828-352-7667

F: 828-632-1359

 

 

 

From: Claire. Chase <mchase@martinstarnes.com>
Sent: Tuesday, October 27, 2020 3:03 PM
To: Dodson, Michael <mdodson@alexandercountync.gov>; Riddle, Trena <triddle@alexandercountync.gov>; Clements, Linda <lclements@alexandercountync.gov>; Whisnant, Leeanne <lwhisnant@alexandercountync.gov>
Cc: Ko Tang Cha-Moses <kchamoses@martinstarnes.com>
Subject: RE: Corrective action plan example, Corrective action plan to fill out, findings to reference to

 

Hi All! When can we expect to have the corrective action plan/management response back?

 

Thank you!

 

From: Claire. Chase
Sent: Wednesday, October 21, 2020 5:02 PM
To: Dodson, Michael <mdodson@alexandercountync.gov>; Riddle, Trena <triddle@alexandercountync.gov>; Clements, Linda <lclements@alexandercountync.gov>; Leeanne Whisnant (lwhisnant@alexandercountync.gov) <lwhisnant@alexandercountync.gov>
Cc: Ko Tang Cha-Moses <kchamoses@martinstarnes.com>
Subject: Corrective action plan example, Corrective action plan to fill out, findings to reference to

 

Good afternoon everyone! Attached are a few things that we had discussed this morning:

 

  1. Corrective Action plan (CAP) template for client to fill out and send back on letterhead- this is a template that you can follow when filling out the corrective action plan/managements response, you will update the highlighted wording and once complete please pull on your letterhead and send back to me. A couple things to remember on this, the corrective action can be a combination of things- additional training, county wide reminder sent out, additional controls put in place such as review etc., and also make sure that you document these actions as you complete them. So if your action is additional training please have a memo of what was discussed at the training and/or a sign in sheet of who participated in the training because next year at interim we will be checking to make sure that those actions were followed through with on a timely basis on your end. Also, Michael something to think about- you already have corrected the issue related to 1571 salaries/benefits but if there are any additional actions that will be taken such as someone reviewing your work before submission etc. to make sure that those issue never happens again then feel free to include those as well. As you are filling this out you will need to refer to the attachment Alexander County DSS findings in order to know which finding number you are referring to, ie finding 2020-001, 2020-002, or 2020-003.
  2. CAP Example- this is an example of a corrective action plan that was filled out for us a couple years ago by a different client. This can give you some ideas for wording or possible ideas for actions to be taken. I have deleted all client specifics to maintain client confidentiality
  3. Alexander County DSS Findings- this contains the three findings for the CY based on our discussions the past couple weeks, this morning, and with the partner- these have not been though tech review yet so there may be slight wording changes, but nothing major.

 

Please let me know if you have any question and I would be happy to help! Thank you!


Claire. Chase
Martin Starnes & Associates, CPAs, P.A.

Senior Accountant
p: | f: 828-328-2324
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