From:
Whisnant, Leeanne
Sent: 3/17/2021 2:38:21 PM
To:
Clements, Linda <lclements@alexandercountync.gov>
Subject:

Fw: SCCA Monitoring SFY 22-22

Attachments:\SFY 21-22 Sch. For Release.pdf\Program Contact Info and County List 2021-2022.pdf\PCC_Territory_Map 21-22.pdf\ATT00001.txt



Leeanne Whisnant, MS,BSN

Consolidated Human Services Director

Alexander County

338 1st Avenue SW

Taylorsville, NC 28681

828-352-7795




From: dcd.dss.directors-bounces@lists.ncmail.net <dcd.dss.directors-bounces@lists.ncmail.net> on behalf of Johnson-Hamilton, Veronica L <Veronica.Johnson-Hamilton@dhhs.nc.gov>
Sent: Wednesday, March 17, 2021 2:31 PM
To: DHHS.DCD.DSS.Child.Care.Coordinators; DHHS.DCD.OtherDSSPersonnel; DHHS.DCD.DSS.Directors
Subject: [DCD.DSS.Directors] FW: SCCA Monitoring SFY 22-22
 

 

 

Good Afternoon,

 

I am resending the previous message due to some individuals not being able to view the information that was sent as a secure message. If you were able to view the information, please disregard. If you have any questions or concerns, please contact your county’s consultant. Thank you!

 

 

From: Johnson-Hamilton, Veronica L
Sent: Tuesday, March 16, 2021 4:17 PM
To: DHHS.DCD.DSS.Child.Care.Coordinators <DCD.DSS.Child.Care.Coordinators@lists.ncmail.net>; DHHS.DCD.OtherDSSPersonnel <DCD.OtherDSSPersonnel@lists.ncmail.net>; DHHS.DCD.DSS.Directors <DCD.DSS.Directors@lists.ncmail.net>
Subject: SCCA Monitoring SFY 22-22

 

 

 

Good Afternoon,

 

The purpose of this email is to provide notification and information concerning DCDEE’s Subsidized Child Care Assistance program monitoring schedule for SFY 21-22.  Please note that the attached schedule is tentative and is subject to change.  The Division hopes that provision of the monitoring schedule in advance will enable your agency to better prepare for the monitoring process. 

 

The SFY 21-22 monitoring schedule begins the new three (3) year monitoring cycle.  As typical when a new cycle begins, some changes have been made and other changes are in process.  A more detailed letter regarding changes will be shared with you prior to July 1, 2021.  For now, please note the following:

 

  • While addressing our schedule needs and capacity to offer excellent customer service, the decision was made to realign territories for Program Compliance Consultants.  Please review the attached list to find your Consultant’s name and contact information.  If there is a change for your agency, it is important to share this information with your child care staff.
  • DCDEE strongly encourages Directors to attend exit interviews for all monitoring visits.  Beginning July 1, 2021, Directors will be required to sign the Monitoring Information Handout that is reviewed during exit interviews. 

 

As always, your assigned Consultant will send an email forty-five (45) days prior to the scheduled visit to confirm the specific dates and a confirmation letter will also be sent thirty (30) days prior to confirm the arrangements.  These communications will indicate whether the visit will be on-site or off-site as determined by sample size and/or other necessary considerations (health/safety, weather, etc.).  Other information you can expect to receive includes the following:

 

  • Instructions for scanning documents into NC FAST on the Integrated Support Case and recording narratives on the Contact-Notes section of the Integrated Support Case.  Please refer to the SCCA- Narratives in NC FAST job aid.
  • A checklist will be sent to you prior to the visit to assist with the process of uploading documents into NC FAST applicable for the service month being monitored.   
  • The Local Purchasing Agency Monitoring Worksheet, which will need to be completed and returned prior to the visit.

 

If you have additional questions, please do not hesitate to contact me and I will be happy to address them.  You may also contact your assigned Program Compliance Consultant or Wanda Hopkins, Program Compliance Lead Worker, at 252-802-0409, or by email at wanda.hopkins@dhhs.nc.gov.

 

Best regards,

Kim

 

 

 

 

Thank you for contacting the Division of Child Development and Early Education. At this time staff statewide have been asked to telework whenever possible, and to adjust their activities to limit exposure and minimize spread of COVID-19 (coronavirus). Please note that the Division is not closed. DCDEE is continuing business operations, although meetings and group activities will be limited, and new meetings will not be scheduled until further notice. For more information about COVID-19 and NC’s response, visit https://www.ncdhhs.gov/divisions/public-health/coronavirus-disease-2019-covid-19-response-north-carolina .

 

Thank you,

 

Veronica Johnson Hamilton

Administrative Assistant

Subsidy Services Section

Division of Child Development and Early Education

North Carolina Department of Health and Human Services

 

Help protect your family and neighbors from COVID-19.

Know the 3 Ws. Wear. Wait. Wash.

#StayStrongNC and get the latest at nc.gov/covid19

 

 

 

919-814-6385 (Office)

919-715-0970 (Fax)

Veronica.Johnson-Hamilton@dhhs.nc.gov

 

Physical Address:

333 Six Forks Road,

Raleigh, NC 27609

Mailing Address:

2201 Mail Service Center

Raleigh, NC 27699-2200

www.ncchildcare.nc.gov

 

 

 

 

 


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